KNOW WHICH
VENDORS NEED
ATTENTION NEXT.
ZOQENA brings vendor requirements, project-specific status, COIs, coverage gaps, expirations, correction activity, manager review, re-evaluation, and history into one operating view.
Vendor Compliance Manager
Illustrative Portfolio View
Meets
17
Expiring
4
Review
3
Selected Vendor
Hudson Mechanical Group
Riverside Commercial
Needs Review
General Liability coverage gap
General Liability
Required: $2,000,000
Auto Liability
Required: $1,000,000
Additional Insured
Required: Required
Next Action
Review the gap and request corrected documentation if appropriate.
Action Inbox
Manage the exceptions.
Not the spreadsheet.
Vendor compliance work becomes easier when gaps, upcoming expirations, vendor responses, and records awaiting review are brought to the manager.
Action Inbox
Prioritized Manager Work
Hudson Mechanical Group
Riverside Commercial · General Liability coverage gap
$580K below requirement
Lone Star Plumbing Co.
North Loop Offices · COI renewal approaching
Expires in 9 days
Lakefront Facilities LLC
Lakeview Portfolio · Updated document submitted
Vendor response received
Cascade Maintenance Co.
Harbor Facilities · Updated requirement processing
Approved information being re-checked
Requirement Matrix
A vendor status should have a reason behind it.
ZOQENA evaluates individual requirements so managers can see what meets, what is missing, what is expiring, and what needs review.
Hudson Mechanical Group
Riverside Commercial
General Liability
Requirement
Required
$2,000,000
Current
$1,420,000
Auto Liability
Requirement
Required
$1,000,000
Current
$1,000,000
Additional Insured
Requirement
Required
Required
Current
Not confirmed
Trade License
Requirement
Required
Current
Current
Current
Project-Specific Compliance
The same vendor can mean something different on another project.
Compliance is evaluated in the context of the requirements that apply to the relationship. A vendor that meets one project’s requirement may still need attention somewhere else.
Hudson Mechanical Group
Project Relationships
Riverside Commercial
GL ≥ $2M · $1.42M available
Service Contract — Midtown
GL ≥ $1M · $1.42M available
Capital Improvement Program
GL ≥ $2M + AI · Additional Insured not confirmed
One vendor identity. Different requirement contexts.
Correction Workflow
A correction request moves the work.
Evaluation changes the status.
ZOQENA keeps correction progress separate from compliance so a vendor response does not become an approval by accident.
Correction Status
Compliance Result
The vendor submitted updated information, but the compliance result has not changed.
Next
Vendor response ≠ compliance approval.
Expiration Tracking
Expiration dates should become work before they become problems.
See approaching expirations in context so teams can decide which vendor records need attention before current documentation runs out.
Explore COI TrackingExpiration Queue
Upcoming Vendor Records
Lone Star Plumbing Co.
Certificate of Insurance
Atlantic Service Partners
Certificate of Insurance
Westline Electrical LLC
Certificate of Insurance
Cascade Maintenance Co.
Certificate of Insurance
Compliance History
See the current result.
Keep the path that produced it.
Evaluation activity, correction actions, document changes, manager review, and re-evaluation can remain visible as part of the vendor relationship.
Hudson Mechanical Group
Compliance History
Requirement evaluated
General Liability · Needs Review
Correction request sent
Hudson Mechanical Group
Vendor response submitted
Updated COI received
Manager review completed
Updated information approved
Requirement re-evaluated
Result updated
Closing a correction request does not itself make the vendor compliant.
Vendor Compliance Explained
A clearer way to manage vendor requirements.
What is vendor compliance management?
Vendor compliance management is the process of defining vendor requirements, collecting relevant documentation, checking available information against those requirements, identifying gaps or expirations, requesting corrections when needed, reviewing responses, and maintaining compliance history.
How does ZOQENA manage vendor compliance?
ZOQENA connects vendor records, projects, requirements, documents, requirement evaluation, coverage gaps, expirations, correction workflows, manager review, re-evaluation, and compliance history in one operating workflow.
Does a vendor upload automatically make the vendor compliant?
No. A vendor response or document submission advances the workflow, but updated information still needs to be reviewed and evaluated against the applicable requirement before the compliance result changes.
Can vendor compliance differ by project?
Yes. Different projects or client relationships can have different insurance, credential, or documentation requirements, so the same vendor may have different requirement results in different contexts.
Keep Exploring
Go deeper into vendor compliance.
Vendor Compliance Management
See who needs attention.
Know why.
Move the work forward.
Bring vendor requirements, project context, gaps, expirations, correction activity, review, re-evaluation, and history into one operating workflow.
Manager View
Illustrative product workflow — not customer data.